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Receptionist & Administrative Assistant in Lansing, MI at Rehmann, LLC

Date Posted: 8/1/2018

Job Snapshot

Job Description

Founded in 1941, Rehmann has grown to become one of the largest CPA, business consulting and financial services firms in the Midwest. Rehmann Robson, Rehmann Consulting, Rehmann Financial and Rehmann Corporate Investigative Services form a synergistic collection of business services that make up Rehmann. Through these subsets, we offer services in the areas of tax, accounting, assurance, business consulting, wealth management and corporate investigative services.

What makes Rehmann one of the best? Real Connections. Real Opportunity. Real Impact.

We believe that long term success is curated by REAL connections that entice you to collaborate with Firm leaders and fellow associates, REAL opportunities that push you to maximize your potential while maintaining a work/life integration, and REAL impact that allows you to use your creative ideas to positively affect not only your Firm and career, but your community and clients too. 

We are seeking a talented, client service focused Receptionist & Administrative Assistant for our Lansing office.

Responsibilities:

  • Answers the telephone and greets visitors to the office
  • Assists callers/visitors in reaching their intended associate; directs to other associates or takes messages/sends to voicemail as appropriate
  • Receives/sends mail and express packages
  • Distributes mail to office associates
  • Types correspondence, reports and other documents as needed
  • Copies and prepares reports and other documents for distribution to clients and associates
  • Scans and files documents as needed
  • Provides clerical/administrative support for the office
  • Coordinates client meetings, including scheduling & preparing conference rooms, ordering lunches, preparing materials, etc.
  • Coordinates rental car reservations for office associates
  • Orders office supplies and manages vendor relations
  • Acts as an office-wide resource to support all associates with client service

Requirements:

  • 2+ years in a professional office setting
  • Intermediate knowledge of Microsoft Word and Excel (mail merge, formatting, data entry, etc.).
  • Ability to operate switchboard and document production equipment such as copiers, fax machines, scanners, etc.
  • Typing speed of 60 wpm or greater
  • Ability to multi-task while providing outstanding customer service to external and internal clients
  • Ability to display a professional office demeanor and business etiquette
  • Willingness to tackle new challenges and projects
  • Desire to find new opportunities to bring value to the role
  • Strong written and verbal communication skills

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