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Office Manager in Lansing, MI at Rehmann, LLC

Date Posted: 3/31/2018

Job Snapshot

Job Description

Why Rehmann?

Founded in 1941, Rehmann has grown to become one of the largest CPA, business consulting and financial services firms in the Midwest. We offer services in the areas of assurance, tax, accounting, advisory, business consulting, wealth management and corporate investigative services.

What makes Rehmann one of the best? Real Connections. Real Opportunity. Real Impact.

We believe that long term success is curated by REAL connections that entice you to collaborate with Firm leaders and fellow associates, REAL opportunities that push you to maximize your potential while maintaining a work/life integration, and REAL impact that allows you to use your creative ideas to positively affect not only your Firm and career, but our community and clients too.

We are seeking an exceptional Office Manager for our Lansing, MI office.

How You’ll Make an Impact:

  • Monitoring billing, collections, timekeeping and expense activities
  • Leading all office administrative functions, including: tax processing, word processing, report generation and tracking of office metrics
  • Promoting the sharing of office and administrative best practices and standards
  • Providing for the physical needs of the office
  • Managing relationships between office and building service providers; negotiating contracts and ensuring services are provided as required
  • Overseeing maintenance of proper inventory of office supplies and resources
  • Ensuring that office appearance is maintained at a high level
  • Providing liaison between local office associates and corporate departments (IT, HR, Marketing, Operations, Finance)
  • Ensuring that all Rehmann associates are kept aware of Firm news as well as changes in policies and procedures
  • Facilitating new hire orientation and termination procedures
  • Facilitating meetings and training programs for office staff
  • Supervising / directing office administrative staff
  • Coordinating and facilitating process for hiring administrative staff; making recommendations on hiring and termination
  • Ensuring staff workload is balanced; assigns work as needed and ensures backup is provided as appropriate
  • Resolving disputes involving administrative staff
  • Ensuring new associates are fully trained in office procedures and practices
  • Providing high-level administrative assistance to office executives
  • Exhibiting unwavering integrity at all times
  • Identifying opportunities to improve existing processes

Your Desired Skills & Experiences:

  • Completion of an Associate's or Bachelor’s degree program
  • Experience in leading work processes and procedures in a professional office environment
  • Excellent written and verbal communication skills
  • Ability to communicate with senior leadership with confidence
  • Experience supervising and coaching administrative professionals
  • Ability to multi-task in a fast-paced, deadline-driven environment
  • Advanced knowledge of Microsoft Office
  • Knowledge of Human Resources, Marketing, IT and Financial processes
  • Efficient in problem resolution
  • Ability to quickly learn and master new software programs
  • Ability to foster a collaborative, team environment
  • Ability to handle communications in a discrete and confidential manner
  • A new perspective and new ideas allowing us to continuously improve

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