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Office Manager in Grand Rapids, MI at Rehmann, LLC

Date Posted: 1/4/2019

Job Snapshot

Job Description

Why Rehmann?

Since 1941, Rehmann has provided clients proactive ideas and solutions to become one of the top 40 largest accounting/consulting firms in the US. Now, with over 800 associates, we have expanded to form a synergistic collection of services including accounting, wealth management, investigative services, IT and more!

Rehmann has earned national recognition including:

  • Top 25 Best Accounting Firms to Work For (
    • #13 in Work/Life Balance
    • #16 in Diversity for Women
    • #20 in Satisfaction
  • 101 Best Companies to Work For in Metro Detroit and West Michigan

What makes us one of the best? Real Connections. Real Opportunity. Real Impact.

We believe that long term success is built by real connections that foster collaborative relationships with Firm leaders and fellow associates, real opportunities that amplify your talent and leadership potential while maintaining a work/life integration, and real impact that engages your positive influence on not just your Firm and career, but your community and clients too.

To learn more about Rehmann, visit:

We are seeking a talented Office Manager to join our Grand Rapids office.

How You’ll Make an Impact:

  • Monitoring billing, collections, timekeeping and expense activities
  • Leading all office administrative functions, including: tax processing, word processing, report generation and tracking of office metrics
  • Promoting the sharing of office and administrative best practices and standards
  • Providing for the physical needs of the office
  • Managing relationships between office and building service providers; negotiating contracts and ensuring services are provided as required
  • Overseeing maintenance of proper inventory of office supplies and resources
  • Ensuring that office appearance is maintained at a high level
  • Providing liaison between local office associates and corporate departments (IT, HR, Marketing, Operations, Finance)
  • Ensuring that all Rehmann associates are kept aware of Firm news as well as changes in policies and procedures
  • Facilitating new hire orientation and termination procedures
  • Facilitating meetings and training programs for office staff
  • Supervising / directing office administrative staff
  • Coordinating and facilitating process for hiring administrative staff; making recommendations on hiring and termination
  • Ensuring staff workload is balanced; assigns work as needed and ensures backup is provided as appropriate
  • Resolving disputes involving administrative staff
  • Ensuring new associates are fully trained in office procedures and practices
  • Providing high-level administrative assistance to office executives
  • Exhibiting unwavering integrity at all times
  • Identifying opportunities to improve existing processes

Your Desired Skills & Experiences:

  • Completion of an Associate's or Bachelor’s degree program
  • Experience in leading work processes and procedures in a professional office environment
  • Excellent written and verbal communication skills
  • Ability to communicate with senior leadership with confidence
  • Experience supervising and coaching administrative professionals
  • Ability to multi-task in a fast-paced, deadline-driven environment
  • Advanced knowledge of Microsoft Office
  • Knowledge of Human Resources, Marketing, IT and Financial processes
  • Efficient in problem resolution
  • Ability to quickly learn and master new software programs
  • Ability to foster a collaborative, team environment
  • Ability to handle communications in a discrete and confidential manner
  • A new perspective and new ideas allowing us to continuously improve

Apply now to begin your Rehmann experience.

Real Connections. Real Opportunity. Real Impact.